HIPAA Privacy Policy

 

Effective Date: January 2025

 

Purpose of This HIPAA Privacy Policy

This notice describes how your medical information may be used and disclosed and how you can access this information. We are committed to protecting your health information in accordance with the Health Insurance Portability and Accountability Act (HIPAA).

Our Responsibilities

Optimal Wellness Group is required by law to:

• Maintain the privacy of your protected health information (PHI)
• Provide you with this notice of our legal duties and privacy practices
• Abide by the terms of the notice currently in effect
• Notify you in the event of a breach of your unsecured PHI

How We May Use and Disclose Your PHI

We may use and disclose your PHI for the following purposes:

Treatment
To provide, coordinate, or manage your wellness care (e.g., GLP-1 injections, body scans, nutrition consults).

Payment
To bill and collect payment for services rendered.

Healthcare Operations
To operate and improve our clinic, including quality assessments, training, and customer service.

Required by Law
We may disclose your PHI if required by federal or Florida law, court order, or subpoena.

Public Health and Safety
To report health risks, adverse events, or as required by the Florida Department of Health.

Business Associates
We may disclose PHI to third-party vendors (e.g., labs, software providers) that perform services for us under a Business Associate Agreement (BAA).

Your Rights Regarding Your Health Information

You have the right to:

• Access your records: You can request to view or obtain copies of your PHI.
• Request amendments: If you believe information is incorrect, you may request a correction.
• Receive an accounting of disclosures: You may request a list of instances where we disclosed your information (excluding treatment, payment, operations).
• Request restrictions: You can ask us to restrict how we use or disclose your PHI. While we are not required to agree, we will comply if the request involves limiting disclosure to a health plan for services you paid for in full out of pocket.
• Confidential communications: You can request how and where we communicate with you (e.g., via mail or email).
• File a complaint: If you believe your privacy rights have been violated, you may file a complaint with OWG’s Privacy Officer or the U.S. Department of Health & Human Services Office for Civil Rights (OCR).

Uses and Disclosures Requiring Your Authorization

We will obtain your written authorization before using or disclosing your PHI for:

• Marketing purposes
• Sale of health information
• Psychotherapy notes (if applicable)

You may revoke your authorization at any time in writing.

Data Protection & Security

We implement technical, administrative, and physical safeguards to protect your data, including:

• Encrypted patient portals
• Access controls
• Staff training and audits

Changes to This Notice

We reserve the right to change this policy at any time. The revised policy will apply to all PHI we maintain and will be available on our website and in our office.

Contact Information

Optimal Wellness Group
200 Glades Rd, Boca Raton, FL 33432, USA
Phone:+1 561-929-8888
Email: Info@optimalwellnessteam.com